Green, who is a principal at Hay Group, offered her tips at a recent webinar sponsored by HRHero/BLR. In yesterday’s Advisor, she suggested that compensation managers ask three key questions before launching a pay-for-performance program. [Go here for Question 1]
Question 2. Is Management Willing to Differentiate?
At the heart of pay-for-performance is paying higher performers more. The pay difference between mediocre and exceptional performance must be meaningful enough to change employee behavior.
To make that possible, pay increases and incentives must be withheld from poor performers and reduced for good performers, and for many managers, that’s not easy.
The typical differential between regular performers and stars is 1.5 times or less (reported by 68 percent of companies in a recent Hay Group survey). Best practice is to maintain at least a 2 times differential, Green says.
That is, for example, top performers get a 6 percent raise versus a 3 percent raise for other employees—that means something.
Five Principles for Differentiated Rewards
Consider the following five principles for establishing a system of differentiated rewards, Green says.
- Focus program design. Don’t pay for the same thing twice. (Once in the merit increase and once again in the incentive pay.)
- Set clear performance-reward linkages. Make it clear what an individual has to do to affect company results.
- Remember the “management” in performance management.
- Secure funding and differentiate rewards
- Communicate, communicate, communicate
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Question 3: Are Employees Skeptical?
If employees don’t have faith in system, it won’t motivate. Some of the reasons for the skepticism that Green hears from employees:
- Limitations of merit pay (Too much of the budget is consumed by cost-of-living and equity adjustments)
- Overlapping objectives
- Paying multiple times for the same outcomes (if you are using the same criteria for merit pay and bonus, then you’re paying twice for the same work—that’s not optimal, Green says)
- Lack of clarity around objectives and measures
- Inadequate differentiation of performance
- Performance ratings tend to skew up
- Many managers and supervisors lack the will or the know how to properly evaluate performance
- Inadequate differentiation of rewards
- Many managers settle for mediocrity than make waves in their departments ( I’ll give everyone a little something.)
- Many lack courage to provide lower performers with lower pay
- Misalignment of effort and resources
- Disconnect between Reward ROI and administration energy
Pay-for-performance, wage and hour, new rules, retention, equity— challenges abound for every compensation manager. Every day brings new problem from within the organization and on top of that pile on whatever the agencies and courts throw in your way.
You need a go-to resource, and our editors recommend the “everything-HR-in-one website,” HR.BLR.com. As an example of what you will find, here are some policy recommendations concerning e-mail, excerpted from a sample policy on the website:
Privacy. The director of information services can override any individual password and thus has access to all e-mail messages in order to ensure compliance with company policy. This means that employees do not have an expectation of privacy in their company e-mail or any other information stored or accessed on company computers.
E-mail review. All e-mail is subject to review by management. Your use of the e-mail system grants consent to the review of any of the messages to or from you in the system in printed form or in any other medium.
Solicitation. In line with our general non-solicitation policy, e-mail must not be used to solicit for outside business ventures, personal parties, social meetings, charities, membership in any organization, political causes, religious causes, or other matters not connected to the company’s business.
We should point out that this is just one of hundreds of sample policies on the site. (You’ll also find analysis of laws and issues, job descriptions, and complete training materials for hundreds of HR topics.)
Solutions to your HR problems all in one place—compliance, news, training, policies, job descriptions—they’re all there, in-depth, at HR.BLR.com. Take a no-cost look, solve your top problem, and get a complimentary gift.
You can examine the entire HR.BLR.com program free of any cost or commitment. It’s quite remarkable—30 years of accumulated HR knowledge, tools, and skills gathered in one place and accessible at the click of a mouse.
What’s more, we’ll supply a free downloadable copy of our special report, Critical HR Recordkeeping—From Hiring to Termination, just for looking at HR.BLR.com. If you’d like to try it at absolutely no cost or obligation to continue (and get the special report, no matter what you decide), go here.