Tag: I-9 form

When to Use Section 3 of the I-9 Form

When you hire a new employee, it’s usually second nature to complete the I-9 process. The I-9 (employment eligibility) process is fairly straightforward, and employers must complete it in a timely manner. Employees complete Section 1 either before they start or on the day they begin employment, and the employer reviews the documents they provide […]

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Is a New Employee Required to Have an SSN?

When hiring a new employee, most employers understand that national origin is a protected class that cannot be discriminated against. They also understand that they are required to use the I-9 process to verify work eligibility in the United States and that I-9 asks for an employee’s Social Security number (SSN), among other things.

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Tips for Verifying Santa’s Temporary Helpers

The holiday shopping season may look a little different this year, especially as consumers make more purchases online during the COVID-19 pandemic. In response to the annual influx of orders, employers may hire seasonal workers to assist.

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I-9: Avoid Discriminatory Practices

The I-9 process is one by which employers strive to confirm that individuals they hire are legally eligible to work in the United States. The I-9 is actually the name of the form that must be completed as part of this process. The I-9 is simple enough: It requires employers to get documentation that establishes […]

How painful can it get? Penalties for immigration noncompliance

by Christine D. Mehfoud Compliance-minded companies always want to know, “What’s the risk of noncompliance?” Or, put another way, “How much will it hurt if we don’t get it right?” For companies still wondering whether spending a little now to implement a solid immigration compliance program is a sound investment, some of the recent immigration-related […]

I-9 internal audit standards clarified

by Jesse Goldstein An acting deputy special counsel of the U.S. Department of Justice (DOJ), Civil Rights Division, recently issued a technical assistance letter explaining that during an internal I-9 audit, a company shouldn’t request documents that an employee didn’t present when he originally completed his Form I-9 or ask for better photocopies of the […]

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Discrimination and document abuse in the hiring process

by Kathy Neal You’ve been verifying I-9s since the Immigration Reform and Control Act (IRCA) took effect in 1986. You know the difference between List A, B, and C documents, and you can fill out I-9s in your sleep. Imagine your surprise to receive a letter from the Office of Special Counsel for Immigration-Related Unfair […]

Are you using the new Form I-9?

by Elaine Young On March 8, U.S. Citizenship and Immigration Services (USCIS) released the long-awaited new Form I-9 and its accompanying M-274 employer handbook. Employers were required to start using the new form on March 8, but USCIS is allowing a 60-day grace period in which the old forms (dated 02/02/09 and 08/07/09) will be […]

What Should Employers Do When I-9s Aren’t Filled Out Completely?

by Emily Hobbs-Wright Q: We have 40 stores, and sometimes the I-9s we receive aren’t filled out completely. If just a date is missing (not verification of documents or a signature), can we e-mail the store and ask for the date and fill it in ourselves, or do we need to send the forms back […]