Storing records electronically means knowing a whole new set of skills and rules. There are the practical (“If I e-file a document, can I throw the signed paper copy away?”) and the legal (including some new rules from no less than the U.S. Supreme Court.) Just how do you get it all right in a brave new E-world? Let our special December 4 audio conference tell you.
While our usual Friday contributor, BLR CEO Bob Brady, is on vacation, we thought we’d let you know about an important new audio conference covering the hottest challenge in HR—electronic recordkeeping.
HR recordkeeping is undergoing dramatic change as companies move to fully electronic recordkeeping systems. And why not? It’s quick and easy, and saves paper, right?
But experts say there are serious security issues to be dealt with, and other hotspots like new rules on record retrieval for discovery in lawsuits (that issue alone is costing companies millions) that make electronic storage a challenging issue.
Learn the new laws and rules of electronic employment record storage from an expert in this information-packed, 90-minute audio conference. One low fee trains your whole staff, satisfaction assured. Can’t attend? Pre-order the CD. Click for full info
Here are some of the less-obvious aspects of the practice … and possible trouble spots … you need to know about, and about which the conference will inform you:
Record storage media. If you think all your records are in one central database, think again. Every e-mail, every IM, every text message, sent over any computer, PDA, or even cell phone constitutes a record that could be used as evidence in court. Policies controlling all these varied media need to be written and enforced. The conference will tell you how.
Hidden info. Unlike paper records, electronic files often contain “hidden” elements, such as metadata, not immediately visible. Do your records reveal more than you want them too? You need to know where and how to look, and what to look for.
The changing rules. The federal government’s rules on electronic storage of employment data changed significantly in 2006, and in ways that many employers think are not for the better. Under the new rules, more data may need to be searched, and what’s found will likely need to be made available to the court earlier … both expensive propositions. You’ll learn strategies to make living under this new regime easier.
Confidentiality. You may use encryption software, disclaimers, or other tactics, but they don’t always meet the confidentiality standards the law and good practice require. Techniques that do will be presented.
Implementation issues. As you likely know, others in your organization, including line managers and supervisors, may not keep records to the same standards you do. The presenters will discuss what steps to take to keep all your files—and file-handlers—in line.
Backups. How about what to do if your system crashes? We’ll tell you how to set up fool-proof backup and retrieval systems.
“Hidden Info!” Your electronic employment records may reveal more information than you think, in invisible metadata and other codes. We’ll explain what to look for in BLR’s December 4 audio conference on electronic records storage. Can’t attend? Pre-order the CD. Click for more info
The 90-minute audio conference will include an extensive Q&A period to answer your e-mailed or phoned-in specific questions, and your one fee trains as many of your people as fit around a conference phone. What’s more, like all BLR audio conferences, your satisfaction is assured or you get a full refund of the conference fee. Can’t attend? Pre-order the conference CD.
Click here for more info or to sign up for this don’t-miss presentation.
Keeping HR Records Electronically?
If you are, you need to learn the Supreme Court’s new rules on the subject. We’ll discuss them, along with vital best practices to follow, in an important December 4 audio conference, Electronic Recordkeeping: Getting Your E-Files in Order; How to Stay Organized, Efficient and Compliant. Train your whole staff for one low fee, with satisfaction assured. Can’t attend? Pre-order the CD! Click for more info or to register/order.