Storing employment records electronically involves a whole new set of rules and cautions, compared with doing it on paper. A special October 31 BLR audio conference will tell you what you need to know.
As yesterday’s Daily Advisor article on noncompetes pointed out, there are documents that have to do with former employees that can significantly affect your company. They’re concerned not only with the terms of leaving but also the terms of hiring, and what happens during employment as well.
Any of these records can be fodder for later lawsuits charging discrimination in hiring or treatment on the job, or unfair treatment in how things between you and your employees ended.
Learn the new laws and rules of electronic employment record storage from two tech-specialist attorneys in one, information-packed, 90-minute audio conference. One low fee trains your whole staff, satisfaction assured. Can’t attend? Pre-order the CD. Click for full info.
But just as important as what you keep is how you keep it. The practice of locking paper records in a filing cabinet is disappearing as fast as electronic tools can be invented to replace it. But these tools bring their own risks … and their own set of standards and regulations on how to use them.
All this will be discussed at length in an important new BLR Oct. 31 audio conference titled Storing Records Electronically: What You Must Know to Protect Your Data and Reduce Your Legal Risks.
The presenter/attorneys Jeffrey D. Neuburger and W. Lawrence Wescott II, who both specialize in technology issues, plan to explore these areas:
Record storage media. If you think all your records are in one central database, think again, say Newberger and Wescott. Every e-mail, every IM, every text message sent over any computer, PDA, or even cell phone constitutes a record that could be used as evidence in court. Policies controlling all these varied media need to be written and enforced. The presenters will tell you how.
Hidden info. Unlike paper records, electronic files often contain “hidden” elements, such as metadata, not immediately visible. Do your records reveal more than you want them too? You need to know where and how to look, and what to look for.
The changing rules. The federal government’s rules on electronic storage of employment data changed significantly in 2006, and in ways that many employers think are not for the better. Under the new rules, more data may need to be searched, and what’s found will likely need to be made available to the court earlier … both expensive propositions. There are strategies to make living under this new regime easier, and the presenters will discuss them.
All BLR audio conferences are presented satisfaction-assured or you get a full refund. To get more information, register, or pre-order the CD for this one, click here.
Confidentiality. You may use encryption software, disclaimers, or other tactics, but they don’t always meet the confidentiality standards the law and good practice require. Techniques that do will be presented.
Implementation issues. As you likely know, others in your organization, including line managers and supervisors, may not keep records to the same standards you do. The presenters will discuss what steps to take to keep all your files—and file-handlers—in line.
The 90-minute audio conference will include an extensive Q & A period to answer your e-mailed or phoned-in specific questions, and your one fee trains as many of your people as fit around a conference phone. Satisfaction assured or you get a full refund of the conference fee, as well. Can’t attend? Pre-order the conference CD.
This is a key conference and we highly recommend it. Click the link below for more information, to register, or to pre-order the CD.
“Hidden Info!” Your electronic employment records may reveal more information than you think, in invisible metadata and other codes. We’ll explain what to look for in BLR’s Oct. 31 audio conference on electronic records storage. Can’t attend? Pre-order the CD. Click for more info.