It’s time to post your Occupational Safety and Health Administration (OSHA) Form 300A, the summary of job-related injuries and illnesses that occurred last year. Unless you have 10 or fewer employees or fall within one of the industries normally excused from the Occupational Safety and Health Act’s (OSH Act) recordkeeping and posting requirements, you’re required to post OSHA Form 300A (not the OSHA 300 form/log) annually from February 1 to April 30. A complete list of exempt industries in the retail, services, finance, and real estate sectors is posted on OSHA’s website at www.osha.gov.
The OSHA Form 300A summary must list the total number of job-related injuries and illnesses that occurred in 2009 and were logged on the OSHA 300 form. Additional information about your annual average number of employees and total hours they worked during the calendar year also is required to help the agency calculate incidence rates. Even if you had no recordable injuries or illnesses for 2009, you still must post the OSHA Form 300A, listing zeros on the total line. All summaries must be certified by a company executive.
You can find copies of the OSHA Form 300A at OSHA’s recordkeeping webpage along with the OSHA Recordkeeping Handbook, which answers frequently asked questions and provides other information that will help you comply with your recordkeeping obligations. One final note: Even if you’re excused from the recordkeeping requirements, all employers otherwise covered by the OSH Act must orally report to the nearest OSHA office within eight hours all fatal accidents and accidents involving the inpatient hospitalization of three or more employees.