Each year, employers are required to report the demographics of their workforce to the Joint Reporting Commission of the Office of Federal Contract Compliance Programs (OFCCP) and the Equal Employment Opportunity Commission (EEOC).
It’s a common misconception that only government contractors need to file a report. The report, which is commonly referred to as an EEO-1 report, must typically be filed between August 1 and September 30 of each year and provides a snapshot of your workforce from a particular pay period.
Federal Contractors
Federal contractors and first-tier subcontractors that employ more than 50 employees are required to file an EEO-1 report if they have a government contract, subcontract, or purchase order amounting to $50,000 or more.
In addition to EEO-1 reporting, federal subcontractors are subject to many more requirements such as maintaining an affirmative action plan, meeting certain prevailing wage requirements, and reporting on their employment of veterans (similar to EEO-1 reporting).
Employers with 100 or More Employees
All employers with 100 or more employees are required to file an EEO-1 report regardless of whether they have government contracts. Exceptions include state and local governments, primary and secondary school systems, institutions of higher education, Indian tribes, and tax-exempt private membership clubs other than labor organizations.
The 100-employee threshold is an aggregation of all affiliated companies. Even if a separately incorporated company employs fewer than 100 employees, it will be required to report if it is owned or affiliated with another company and the combined number of employees equals or exceeds 100.
Don’t miss our informative EEO-1 webinar on July 16—get all your questions answered before the filing deadline! Learn more.
When the report is filed, all affiliated companies will file reports for locations where they employ 50 or more employees, a list of other facilities where fewer than 50 workers are employed, a report for the company headquarters, and a consolidated report for all locations.
How to File
Filing involves completing an online form with the EEOC/OFCCP Joint Reporting Committee. You will be assigned a company number and a password.
The report requires you to break down your workforce by gender and race (black, not of Hispanic origin; white, not of Hispanic origin; Hispanic or Latino; Asian or Pacific Islander; Native American or Alaskan Native; or two or more races, not of Hispanic origin) and by job classification (officials and managers, professionals, technicians, sales workers, office administrative support, skilled craft workers, semi-skilled operatives, unskilled laborers, and service workers).
Tomorrow, we’ll look at some of the draconian penalties for noncompliance—as well as a timely webinar that can save you from this fate.
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