Train Employees on Workplace Security

The material in today’s Advisor is adapted from “Workplace Security for Employees,” which is one of dozens of courses in the HR Employment Library of BLR’s TrainingToday®.

Here’s an exercise you can use during training to test retention of your security information. The objective of the exercise is to review security policy and procedures.

Workplace Security Exercise
Instruct your trainees to answer each question briefly in the space provided. Then discuss their answers with information from the “Guidance” section.

1. What security measures do you need to take in your work area?
_______________________________________________
_______________________________________________

2. To whom should you report security breaches (for example, theft, evidence of a break-in)?
______________________________________________
_______________________________________________

3. What should you do if you notice that security equipment is damaged or malfunctioning?
_______________________________________________
_______________________________________________

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4. What should you do if you lose your identification (ID), keys to company property, access cards, etc.?
_______________________________________________
_______________________________________________

5. What should you say to a stranger you see unescorted in the facility?
_______________________________________________
_______________________________________________

Guidance

1. Answers may vary depending on where an employee works, but generally, employees are responsible for:

• Keeping alert to potential security problems
• Immediately reporting any suspicious activities or individuals inside or outside the facility
• Reporting any security breaches or problems with security equipment
• Following all security rules regarding supplies and equipment
• Following procedures for signing in and escorting visitors in the work area
• Keeping doors that lock from outside closed at all times
• Keeping personal belongings and valuables locked up during your shift

2. [Name, title, and phone extension of person to whom security breaches should be reported] Depending on your policy, security breaches may be reported to the employee’s immediate supervisor or directly to security personnel.

3. [Name, title, and phone extension of person to whom problems with security equipment should be reported] Again, depending on your policy, problems with security equipment may be reported to the supervisor or to the security department.

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4. [Procedure for reporting loss of security-related items] Depending on your policy, employees may be required to report the loss of any security-related items immediately to their direct supervisor, who would then notify the security department.

5. If an employee feels comfortable approaching the stranger, he or she can explain that visitors must sign in and be escorted and offer to take the person to the reception area. If an employee is not comfortable approaching a stranger, he or she can report the incident to reception, and let security handle the matter.

Training your employees on all they can do to keep the workplace secure increases the effectiveness of your overall security policies and makes everyone in the workplace feel more empowered and secure.

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